How To Find Someone On Teams



Here’s a note that we got from a reader:

From your description, I understand you'd like to find a video meeting recording. After a meeting is recorded, the meeting recording is in the Meeting chat window like below. Besides, since meeting recording is saved in Microsoft Stream, if you own the meeting recording, you could also find the meeting recording in Microsoft Stream(Click My. Team meetings are a quick and easy way for people in a channel to go from a conversation to an impromptu meeting. Anyone from the team can join. Team meetings include audio, video, and screen sharing. You always have a meeting space, and you’ll never need a room or projector. To start a team meeting, click in a new conversation.

Hello! The information technology department at my employer has started to roll out the Teams application to improve communication through the last few months in which we started to work from home. Long story short, started to use it and it’s quite cool, but i guess i have two questions: First question: It seems to me that i cannot remove messages in Teams, is it even possible to permanently delete messages in the Chats section? And the second is: how can i un-send or recall messages i sent to others in a group chat?

Hey Thanks for your questions, we are also working quite a bit with Teams, and it’s great we can answer some questions here.

In our answer i would assume you use the Desktop version on Windows, although the process is not majorly different for Teams on macOS, Android or iOS.

Let’s get started with your first query.

Remove chat messages and conversations

You are able to delete messages that you have sent to other people as part of a Microsoft Teams conversation.

Here’s how to do that:

  1. Go ahead and open Microsoft Teams.
  2. In the left hands side App Bar, hit Chats.
  3. Now go ahead and navigate to the relevant conversation. Note that you can use the command bar at the top of your page to easily find your chat conversation.
  4. Find the message that you want to remove.
  5. When you place your mouse and hover on the message you’ll notice the … button. Go ahead and hit it.
  6. Then select Delete.
  1. Teams will display the following message: This message has been deleted.
  2. Next to that, you’ll notice the Undo link, which you can use to easily recall your message deletion (which i believe answers your second query).

Remove a message from a Channel

There might be cases in which you might have posted a message in a group chat, and you might want to simply remove it from the channel Posts tab.

Here’s how to do it:

  1. From the left hand side App Bar, navigate to the Teams tab.
  2. Select your Team and proceed to the Channel.
  3. Go to the Posts tab
  4. Hover to your Message.
  5. Hit the More Options … (3-dots) button.
  6. Select Delete.
  7. That’s it.

Note: For each deleted message in your Channel Posts tab, Microsoft Teams will display a This message has been deleted message. So other people won’t see your original message but will know you have removed a thread in the conversation.

Deleting a complete chat History permanently

This is a frequently asked question. At this point, no delete option is available for chats, so you can’t remove a complete thread from the chats tab, but only individual messages within a conversation. We’ll update this post as soon as soon as this apparently very much needed feature will be incorporated to the product (September 2020 – As per a thread at UserVoice, Microsoft Development team confirmed that this is in their roadmap.) You can however hide a conversation thread, read on for details.

How to find someone on teams

Want to become a Microsoft Teams power user?

READ: 40 Microsoft Teams useful tips and tricks that you should be aware of.

Hiding a Teams conversation

In the previous section we learnt that it is not possible to get rid of messages permanently. That said,you can hide a private chat thread from your list of conversations. That’s also pretty straightforward:

  1. Open your Chats section.
  2. Navigate to the relevant conversation you might want to hide.
  3. No hit the More Options 3-dot ellipses button (…).
  4. Now go ahead and pick the Hide option.

How To Find Someone On Teams Meeting

  1. You conversation will disappear from the list of visible chats.

Note: Reverting the process we just covered is also quite simple, just proceed as explained earlier in this section, and select the UnHide command instead.

Enjoy Teams.

If you have more than one person in your conversation, this will start a conference call with all of the participants. Of course, all the participants will need to accept the call on their side before you can conference with them.

You can place a call anywhere you interact with your contacts by using their contact card. This is one of the ways Microsoft aims to make communication easier than ever.

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PEI has been a Microsoft Gold Partner since 2005, and our engineers hold multiple Gold Microsoft Communications Certifications. We understand each organization’s Unified Communications journey is unique, and we deliver value by working with you to understand your business objectives and mapping out your technology to enhance these goals.

Whether you’re looking to use Microsoft Teams as an online collaboration service or an enterprise-grade voice service with Microsoft Audio Conferencing (previously PSTN Conferencing), Microsoft Calling Plan (previously PSTN Calling), Microsoft Phone System (previously Cloud PBX) capabilities, PEI’s Microsoft Gold Communications Partnership makes us a recognized leader in delivering Microsoft Unified Communications solutions like Microsoft Teams (formerly Skype for Business Online).

Have Questions or Want to Get Started?

Contact Us Today!Rich Andersonsays:June 13, 2018 at 12:57 pm

Has anyone figured out how to associate website phone numbers to make them clickable and dial-able using Teams? We are using Teams as our VOIP solution – but can’t click on phone numbers within a browser/website to dial the number.

ReplyAdam Leesays:June 14, 2018 at 8:58 am

Click to Dial is not available yet for Microsoft Teams. It will be eventually as they complete tasks within their product road map but no confirmed date that I can see. Thanks! Adam @ PEI

ReplyMarysays:September 25, 2019 at 1:47 pm

Can you call someone that does NOT have teams? What happens when you do on that person’s end? Do they get a popup window and a way to click to join the call?

ReplyHow to find someone on teams meetingStephanie Hamricksays:September 25, 2019 at 2:18 pm

Hi Mary, this depends on the Office 365 licensing that you have. With a PSTN calling (Microsoft Calling Plan) license, you can call any phone number and it will ring to their device (whether they’re using Teams as their phone system or not) as is normal for them. They will be able to pick up the call as they would a regular phone call. Without the Calling Plan license, you can only call Teams users.

However, one way to get around this is using meetings. You can invite anyone to a Teams Meeting, whether they have Microsoft Teams or not. All they need is a valid email address (to get your meeting invitation), a browser (where they will be able to join the meeting and do nearly anything a real Teams user can do), and some sort of audio device (so they can hear what’s going on).

Thanks for reading, and I hope that answers your question! You can always reach us at info@pei.com if you have any more questions about how to use Microsoft Teams.

ReplyHow To Find Someone On TeamsJanasays:April 22, 2020 at 3:22 am

How can I know who called me to join a meeting on teams ?

ReplyStephanie Hamricksays:April 24, 2020 at 10:38 am

Hi Jana, with more details I can’t answer your question. Are you using Teams when you get the call? Are you getting a call to your cell phone?

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How to Make a Call with Microsoft Teams

In Teams, you can place a call from a chat, from the command bar, from the calling tab, and basically anywhere you interact with the person you want to call.

Watch this video or use the instructions below to learn how.

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